Administrative Assistant
AeroFarms
Danville, VA, USA
Posted on Oct 17, 2025
AeroFarms Background
Since its 2004 inception, AeroFarms has been transforming agriculture with people and the planet in mind. The company is an indoor vertical farm that combines automation, robotics, and plant science with its patented aeroponics technology platform to sustainably grow nutritious, flavorful microgreens at scale. AeroFarms uses 100% renewable energy and is climate-resilient, growing plants year-round, regardless of geography or weather conditions.
As consumer demand for microgreens continues to grow, AeroFarms is redefining the produce category by offering products celebrated for their robust flavor, versatility, and extended shelf life. AeroFarms microgreens are highly nutritious, offering 4x to 40x the phytonutrients of its mature vegetable counterpart. Grown without pesticides, The company is on a bold mission to increase food security while preserving natural resources.
Our Vision
Position Summary:
We are seeking a dynamic and versatile Administrative Assistant to join our team at AeroFarms. This role combines general office administration responsibilities with HR support functions, ensuring the smooth operation of our office. The ideal candidate will be organized, detail-oriented, and capable of managing various tasks simultaneously.
Key Responsibilities:
Office Administrator:
Front Desk Operations: Greet visitors, answer phone calls, and manage the reception area.
Administrative Support: Provide general administrative support, including managing office supplies, scheduling meetings, and handling correspondence.
Facility Management: Oversee offices & Café areas are cleaned and stocked, including coordinating repairs and maintenance services as needed. Ensure all employees, vendors, contractors, and guests are badging into the facility.
Travel Arrangements: Assist employees with travel bookings, accommodations, and itineraries.
Data Entry: Maintain and update office databases, org chart, spreadsheets, submitting purchase orders for the office, and documents as required.
General Office Coordination: Ensure the office is organized, tidy, and fully functional for all employees.
Human Resources:
Orientation/Onboarding: Assist with new hire documentation. Prepares new employee folders for orientation. Activates new employee badges.
Employee Records: Maintain accurate and confidential employee records, including personnel files, benefits documentation, and HR databases.
Employee Relations: Handle employee inquiries and escalate complex HR issues to the appropriate parties.
Qualifications:
Previous experience in office administration or HR roles is a plus.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Programs.
Ability to handle sensitive information with confidentiality and professionalism.
Detail-oriented and able to meet deadlines.
Enthusiastic, proactive, and a team player.
Additional responsibilities may be assigned as required.
*Please note that AeroFarms does not work with any external staffing/recruitment vendors. Any unsolicited resumes shared with the AeroFarms team will be considered property of AeroFarms and no recruitment fees of any kind will be paid or owed unless an existing recruitment agreement exists alongside with specific engagement for the role in question.
Since its 2004 inception, AeroFarms has been transforming agriculture with people and the planet in mind. The company is an indoor vertical farm that combines automation, robotics, and plant science with its patented aeroponics technology platform to sustainably grow nutritious, flavorful microgreens at scale. AeroFarms uses 100% renewable energy and is climate-resilient, growing plants year-round, regardless of geography or weather conditions.
As consumer demand for microgreens continues to grow, AeroFarms is redefining the produce category by offering products celebrated for their robust flavor, versatility, and extended shelf life. AeroFarms microgreens are highly nutritious, offering 4x to 40x the phytonutrients of its mature vegetable counterpart. Grown without pesticides, The company is on a bold mission to increase food security while preserving natural resources.
Our Vision
- Understand plant biology to be great farmers and solve broader problems in agriculture
- Serve communities by leading with brand and providing access to high-quality, consistent, and safe products
- Protect the environment for future generations, growing more while using less
Position Summary:
We are seeking a dynamic and versatile Administrative Assistant to join our team at AeroFarms. This role combines general office administration responsibilities with HR support functions, ensuring the smooth operation of our office. The ideal candidate will be organized, detail-oriented, and capable of managing various tasks simultaneously.
Key Responsibilities:
Office Administrator:
Front Desk Operations: Greet visitors, answer phone calls, and manage the reception area.
Administrative Support: Provide general administrative support, including managing office supplies, scheduling meetings, and handling correspondence.
Facility Management: Oversee offices & Café areas are cleaned and stocked, including coordinating repairs and maintenance services as needed. Ensure all employees, vendors, contractors, and guests are badging into the facility.
Travel Arrangements: Assist employees with travel bookings, accommodations, and itineraries.
Data Entry: Maintain and update office databases, org chart, spreadsheets, submitting purchase orders for the office, and documents as required.
General Office Coordination: Ensure the office is organized, tidy, and fully functional for all employees.
Human Resources:
Orientation/Onboarding: Assist with new hire documentation. Prepares new employee folders for orientation. Activates new employee badges.
Employee Records: Maintain accurate and confidential employee records, including personnel files, benefits documentation, and HR databases.
Employee Relations: Handle employee inquiries and escalate complex HR issues to the appropriate parties.
Qualifications:
Previous experience in office administration or HR roles is a plus.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Programs.
Ability to handle sensitive information with confidentiality and professionalism.
Detail-oriented and able to meet deadlines.
Enthusiastic, proactive, and a team player.
Additional responsibilities may be assigned as required.
*Please note that AeroFarms does not work with any external staffing/recruitment vendors. Any unsolicited resumes shared with the AeroFarms team will be considered property of AeroFarms and no recruitment fees of any kind will be paid or owed unless an existing recruitment agreement exists alongside with specific engagement for the role in question.