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Senior Executive Assistant, Co-Founder + Head of People

Atlan

This job is no longer accepting applications

Administration, People & HR

San Francisco, CA, USA

Posted 6+ months ago

What We Are Building:

As a Senior Executive Assistant at Atlan, you will play a crucial role in supporting our Co-Founder and Head of People. This remote position demands a versatile professional with 5-8 years of experience in executive support. You will be instrumental in maintaining the rhythm of the business, managing logistics, and ensuring the seamless execution of our leaders' priorities.

Calendar Management: Efficiently manage daily schedules, prioritise conflicting commitments, and understand key priorities.
Travel Coordination: Coordinate domestic and international travel, process expense reports, and assist in budget management for travel and events.
Rhythm of the Business: Own and manage the rhythm of the business, including meeting agendas, note-taking, and follow-up on action items.
Event Management: Schedule and coordinate logistics for conferences, special events, and company-wide initiatives.
Liaison and Trusted Partner: Act as a liaison for the Co-Founder and Head of People, exchanging information with senior leaders, customers, board members, and cross-functional teams.
Proactive Problem Solving: Anticipate the executives' needs, proactively assemble resources to solve problems, and bring forth new ideas to enhance team efficiency.
Communication and Coordination: Work cross-functionally to ensure efficient communication between teams and meet deadlines with an organised approach.
Team Events: Lead, drive, and execute various team events, socials, and offsite meetings.
Backup Support: Provide backup support for other EAs in the department, fostering efficient teamwork.

Minimum of 5-8 years of experience in executive support, with a focus on supporting multiple executives.
Proven track record of maintaining complete confidentiality on all business matters.
Demonstrated ability to actively manage projects in a fast-moving, high-pressure environment.
Flexibility to work independently or partner with a variety of teams.
Willingness to support (when needed) during out-of-office hours. Ability to travel as needed (up to 20%).

Proficiency in Google Workspace/Docs and Microsoft Office Suite.
Experience with web-based scheduling and collaboration tools.
Strong communication, planning, organisational, and analytical skills.
Ability to quickly learn new tools and technologies.
Excellent time management skills and attention to detail.
Entrepreneurial spirit and a desire for constant improvement.
Excellent common sense and the ability to make appropriate judgement calls autonomously.

Diversity: We strongly believe in growing a diverse team and encourage people of all backgrounds, genders, ethnicities, abilities, and sexual orientations to apply.
Growth Mindset: We value high-performing individuals who dig into problems and see opportunities for success.
Truth and Authenticity: We believe in individuals who seek and speak the truth, fostering an environment where everyone can be their whole selves at work.
Continuous Improvement: We value those who believe improvement is always possible, fostering an environment where everything is a work in progress.Teaching and Learning: We emphasise an environment of teaching and learning, equipping employees with the tools needed for success within their function and the company.

This job is no longer accepting applications