Position: Trust Accountant

Department: Accounts and Admin

Reports To: Finance Manager

Location: Gurgaon

Role Summary

We are looking for a detail-oriented Trust Accountant to manage the day-to-day accounting of the Trust, maintain books in Zoho Books, handle CSR project documentation, and prepare vendor and employee agreements, and making related letters, undertakings, and draft board resolutions.

Key Responsibilities & Requirements

1. Accounting Software: Maintain complete books of accounts in Zoho Books, including setup, ledgers, bank reconciliation, and report generation. Working knowledge of Zoho is essential.

2. Trust Accounting: Manage accounts of the Trust in line with applicable Trust and CSR accounting standards, including fund-wise and project-wise accounting.

3. Vendor & Client Management: Maintain vendor and client/donor ledgers, process invoices/bill of supply and payments, and follow up on outstanding dues.

4. Expense Booking: Record all expenses accurately with proper vouchers, bills, and approvals, and ensure correct categorisation by project or head.

5. Income Booking: Record donations, grants, CSR funds, and other income, and issue receipts and acknowledgements on time.

6. CSR Project Documentation: Prepare and maintain documentation for CSR projects, including fund utilisation certificates, expense reports, MoUs, progress reports, and audit-ready records.

7. Agreements & Contracts: Draft and prepare agreements and contract letters with vendors and employees (appointment letters, service agreements, renewals), and maintain their records.

8. Statutory Compliance: Support compliance such as TDS, GST (where applicable), 12A/80G, FCRA (if applicable), and annual audit and ITR filing coordination.

9. Reporting: Prepare monthly financial statements, MIS reports, and fund utilisation reports for trustees, donors, and auditors.

10. Record Keeping: Maintain organised physical and digital records of all financial and legal documents.

Qualifications & Skills

• B. Com/M. Com or Equivalent (CA Inter or similar is a plus)

• 2-4 years of experience in Trust/NGO, Private Company, and CA Firm

• Proficiency in Zoho Books and MS Excel

• Good knowledge of drafting and documentation

• Strong communication skills and attention to detail