Operations Coordinator
Nanobiosym
Administration, Operations
Cambridge, MA, USA
Posted on Mar 11, 2026
Position Overview
We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day functioning of a fast-paced, technically driven organization. This role is ideal for an early-career professional who thrives on problem-solving, enjoys working across teams, and brings energy, ownership, and responsiveness to everything they do.
The Operations Coordinator will play a central role in vendor management, internal logistics, and process coordination to ensure smooth and efficient business operations.
Key Responsibilities
Vendor & Supplier Management
- Serve as the primary point of contact for vendors, suppliers, and service providers.
- Coordinate onboarding, documentation, and ongoing relationships with external partners.
- Track orders, contracts, and deliverables to ensure timelines and expectations are met.
- Assist with negotiating pricing, managing renewals, and monitoring vendor performance.
Internal Operations Support
- Help manage daily operational workflows to keep teams running efficiently.
- Coordinate facility needs, equipment servicing, and general workplace logistics.
- Maintain organized records, inventories, and operational documentation.
- Identify inefficiencies and recommend practical improvements to processes.
Project & Administrative Coordination
- Support cross-functional initiatives by tracking tasks, timelines, and deliverables.
- Assist leadership with operational planning and execution of internal projects.
- Prepare summaries, reports, and status updates as needed.
- Ensure compliance with internal policies, safety practices, and quality standards.
Organization & Process Management
- Develop and maintain structured systems for tracking supplies, services, and activities.
- Manage multiple priorities simultaneously while maintaining strong attention to detail.
- Help create scalable processes as the organization grows.
Qualifications
- Bachelor's degree or equivalent experience in business, operations, logistics, or a related field.
- 1–3 years of experience in operations, coordination, administration, or vendor management (internships welcome).
- Strong organizational and time-management skills with the ability to multitask.
- Excellent written and verbal communication skills.
- Comfortable working in a structured, detail-focused environment.
- Proficiency in Microsoft Office (Excel, Outlook, Word) and familiarity with ERP or purchasing systems is a plus.
- Self-starter mindset with the ability to take ownership and follow through.
What We're Looking For
- High-energy, motivated professional who enjoys being hands-on.
- Naturally organized and responsive, with a "get-it-done" attitude.
- Strong sense of accountability and reliability.
- Comfortable working behind the scenes to make complex operations run smoothly.