Executive Assistant to CEO (Part-Time)
Oddbox
Executive Assistant to CEO (Part-Time)
We're fighting the good fight against food waste, one Oddbox at a time. To do this we need purpose-driven, passionate people to join our growing team.
We usually respond within a week
Location: Hybrid - minimum 2 days a week at our London office at The Food Exchange, Vauxhall
Contract type: Permanent - Part-time, 24 hours p/w
Salary:£50,000 based on experience (pro-rata) Start date: ASAP
Eligibility: We are unable to offer visa sponsorship at this time and can only accept applications from candidates with the Right to Work in the UK
About Oddbox
Oddbox is on a mission to tackle food waste - one of the most solvable climate challenges, responsible for nearly five times the emissions of the aviation sector. Our subscription service has already saved over 50 million kilograms of fruit and vegetables. Join our team to help create even greater impact and inspire more people to reduce food waste – one curvy cucumber at a time.
The Role
We’re looking for a proactive and highly organised Executive Assistant to support our CEO and co-founder, Emilie. In this role, you’ll play a key part in keeping her schedule, meetings, and communications running smoothly, enabling her to focus on driving our mission forward.
This is a part-time role, working 24 hours per week over 3–5 days.
Key Responsibilities
🍅Proactively manage and maintain Emilie’s diary
🍅Inbox management, including responding to emails and flagging urgent matters
🍅Assist with the planning and preparation of meetings, including Board and Senior Leadership Team meetings, producing first drafts of decks & agendas and taking accurate minutes
🍅Lead the annual and quarterly planning process
🍅Facilitate and host meetings (e.g. weekly leadership team meetings) on Emilie’s behalf, ensuring agendas are set, discussions are productive, and actions are agreed and followed up
🍅Draft and edit reports, presentations, speaker notes, and other communications on Emilie’s behalf
🍅Draft quarterly investor reports and manage investor queries
🍅Make travel and accommodation arrangements, ensuring all details are prepared in advance
🍅Act as a point of contact for internal and external stakeholders, handling queries with professionalism and ensuring timely resolution
🍅Support the organisation of departmental and team events and socials (both virtual and in-person), including end to end ownership and delivery of quarterly “Town Hall’ meetings
🍅Provide project management support when required, tracking progress and ensuring timely completion of tasks
🍅Independently lead small projects, delegated by Emilie when needed
🍅Support the wider C-Suite and leadership team on an ad-hoc basis as required
🍅Collaborate with the People team on culture and change management initiatives
Required Experience
🍉Previous experience as an Executive Assistant or Business Manager supporting C-suite level leadership
🍉Strong experience in planning and internal communication
🍉Strong administrative skills, including diary and email management and minute-taking
🍉High proficiency with Google Docs, Sheets, and Slides (or similar tools)
🍉Experience managing multiple priorities in a fast-paced environment
Required Skills & Mindset
🍐Excellent organisational and time management skills
🍐Clear and confident communication style, with strong interpersonal skills
🍐Proactive, solutions-focused, and comfortable using initiative
🍐High level of professionalism, integrity, and discretion
🍐Collaborative and adaptable, with the ability to work effectively across teams
Nice to Have
🍇 Experience working in a scale-up or purpose-driven business
🍇 Experience in delivering culture initiatives
Why Join Us
🥦 Play a pivotal role in supporting Emilie and our leadership team
🥦 Be part of a passionate, purpose-driven team tackling one of the most solvable climate challenges
🥦 Drive real change within a sustainability-focused, tech-driven business
🥦 Work in a collaborative, values-driven culture with plenty of team connection
How to Apply
If you're looking for an opportunity where you can make a tangible impact, we want to hear from you. Apply now and help Oddbox make every box count.
- Department
- People and Business Operations
- Locations
- London
- Remote status
- Hybrid
Perks & Benefits
- An exciting opportunity to be part of a sustainable challenger brand at a time where we are scaling rapidly, helping reduce food waste one carrot at a time.
- 33 days holiday per year (incl. Bank Holidays)
- 4 'Not-Sick' Days per Year
- Access to Health Cash Plan
- Cycle to Work Scheme
- Learning & Development Budget
- 2 days Volunteering Allowance per year
- Discount on Oddbox fruit and veg
- Employee perks via Perkbox & Charlie HR
- Flexible Working Hours
About Oddbox
Oddbox is a community-powered weekly rescue mission to save delicious, fresh fruit and veg which is deemed ‘too big’, ‘too ugly’, the ‘wrong colour', or simply ‘too many’ from going to waste. We deliver our boxes directly from the growers to people’s doorsteps across the UK.
With food waste being a major contributor to greenhouse gas emissions, Oddbox is building a community that together can play its part in fighting food waste and tackling climate change. We're a proud B Corp and have delivered over ten million boxes since we launched in 2016.
Executive Assistant to CEO (Part-Time)
We're fighting the good fight against food waste, one Oddbox at a time. To do this we need purpose-driven, passionate people to join our growing team.
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