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Administrative Coordinator

Prime Roots

Prime Roots

Administration, Education
Albany, CA, USA
Posted on Jul 12, 2024

Position Description: Prime Roots was founded in a mutual love for the traditions around eating meat and the vision of a better option for our planet. Through your work here, you'll play an integral role in what we believe is the future of food. The Administrative Coordinator plays a vital role in our day-to-day operations and our sales and marketing enablement.

Primary Responsibilities

What you’ll do:

40% Logistics Coordination

  • Produce and manage inventory of marketing material and supplies
  • Manage printing, reproduction, and inventory of marketing collateral/materials
  • Maintain printing and shipping area to ensure smooth operation
  • Handle custom requests and creative projects (requests for customers, events, etc.)
  • Manage shipping and provide support for team and marketing events
  • Produce and ship PR and Brand Ambassador kits
  • Track and coordinate inventory of collateral, event gear, etc. across all locations
  • Receive and verify deliveries of marketing materials before stocking into inventory
  • Pack and ship items for company events according to pack lists as needed

30% Sales & Marketing Coordination

  • Coordinate needs for sales team with internal and external resources
  • Coordinate customer success activities (e.g. lunches, holiday gifts)
  • Source vendors and negotiate deals for collateral
  • Coordinate design resources and reproduction
  • Assist in event preparation, execution, and staffing
  • Provide prep support for pitches and events, including food preparation
  • Assist with marketing content capture and customer launches
  • Support customer launches in the office and on-site
  • Provide admin support for sales & marketing activities, consumer service as needed
  • Manage customer service, including order inbox and processing

20% Front-Office Support

  • Oversee the daily work activities of the office
  • Provides support to visitors – managing Envoy
  • Receives deliveries from carriers and oversees reception area
  • Handles opening and closing tasks for the office (e.g. dishwasher, closing deli)
  • Coordinate events and work with contractors to maintain office function
  • Manage snack program and order weekly lunches
  • Source vendors for office projects and work with current contractors (cleaning crew)

10% Other projects, as assigned