The Office Administrator will play a crucial role in ensuring the smooth operation of our office. This position requires a detail-oriented individual who can manage multiple tasks efficiently and provide excellent customer service.

Responsibilities:

• Welcome visitors and clients, providing a professional first impression ensuring they feel valued and attended to.
• Coordinate and schedule meetings, ensuring all necessary arrangements are made.
• Handle incoming calls, direct them to the appropriate person, and take messages as needed.
• Provide general and administrative support, including scheduling meetings, managing calendars, and handling correspondence.
• Organize and arrange lunches for meetings and events.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Review and manage contracts, ensuring all terms and conditions are met and documented accurately.
• Accurately enter and manage orders in the system for the sales team.
• Order and maintain inventory of office supplies ensuring the office is well-stocked and organized.
• Maintain accurate and organized records, both digital and physical.

Education & Experience:

• Proven experience as an Office Administrator, Office Assistant, or relevant role.
• High school diploma: additional qualification as an Office Administrator or Secretary will be a plus.

Skills & Abilities:

• Excellent time management skills and the ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.
• Proficiency in MS Office (MS Excel and MS Word).
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Work Environment:

• Regular use of a computer is required.
• Regularly sits for long periods of time.
• Must speak and hear clearly, both in person, by telephone and video calls.
• Ability to read and interpret information and documents.
• Performs detailed work on multiple concurrent projects.