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Office Administrator

Qnergy

Qnergy

Administration
Ogden, UT, USA
Posted on Nov 5, 2024
Job Type
Full-time
Description

The Office Administrator will play a crucial role in ensuring the smooth operation of our office. This position requires a detail-oriented individual who can manage multiple tasks efficiently and provide excellent customer service.

Responsibilities:

  • Welcome visitors and clients, providing a professional first impression ensuring they feel valued and attended to.
  • Coordinate and schedule meetings, ensuring all necessary arrangements are made.
  • Handle incoming calls, direct them to the appropriate person, and take messages as needed.
  • Provide general and administrative support, including scheduling meetings, managing calendars, and handling correspondence.
  • Organize and arrange lunches for meetings and events.
  • Coordinate office activities and operations to ensure efficiency and compliance with company policies.
  • Review and manage contracts, ensuring all terms and conditions are met and documented accurately.
  • Accurately enter and manage orders in the system for the sales team.
  • Order and maintain inventory of office supplies ensuring the office is well-stocked and organized.
  • Maintain accurate and organized records, both digital and physical.
Requirements

Education & Experience:

  • Proven experience as an Office Administrator, Office Assistant, or relevant role.
  • High school diploma: additional qualification as an Office Administrator or Secretary will be a plus.

Skills & Abilities:

  • Excellent time management skills and the ability to multitask and prioritize work.
  • Attention to detail and problem-solving skills.
  • Strong organizational and planning skills.
  • Proficiency in MS Office (MS Excel and MS Word).
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.

Work Environment:

  • Regular use of a computer is required.
  • Regularly sits for long periods of time.
  • Must speak and hear clearly, both in person, by telephone and video calls.
  • Ability to read and interpret information and documents.
  • Performs detailed work on multiple concurrent projects.